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How to choose a Google Workspace plan

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New prospects might select any plan, however legacy G Suite prospects will wish to take note of pricing and options.

Illustration: Andy Wolber/TechRepublic

Google Workspace represents a rebranding of the set of functions previously generally known as G Suite. The announcement alerts Google’s desired path: A unified workspace. Workspace pricing nonetheless, sends a extra important sign than the renaming of Google’s present app choices (Determine A). Here is a take a look at the brand new Workspace plans and pricing–along with a couple of key options prospects may take into account when deciding on a plan.

SEE: Google Sheets: Ideas and tips (TechRepublic obtain) 

New plans and pricing for Google Workspace

Google Workspace now provides three Enterprise plans (Starter, Customary, Plus) and two Enterprise plans (Customary, Plus). 

Google lists pricing for the Enterprise choices as:

  • Google Workspace Enterprise Starter: $6 per consumer, per thirty days
  • Google Workspace Enterprise Customary: $12 per consumer, per thirty days
  • Google Workspace Enterprise Customary: $18 per consumer, per thirty days

Determine A

Screenshot of Google Workspace pricing page, with per user, month pricing for Business Plans displayed (Starter $6, Standard $12, Plus $18).

Google Workspace provides three Enterprise plans (Starter, Customary, and Plus) with printed pricing and two Enterprise plans (Customary and Plus).

Pricing for Enterprise plans shouldn’t be printed. As a legacy buyer once I walked by the improve course of, the provides I noticed included:

  • Google Workspace Enterprise Customary: $20 per consumer, per thirty days
  • Google Workspace Enterprise Plus: $30 per consumer, per thirty days

After all, the per consumer pricing Google provides your group for Enterprise plans could also be completely different. Google requires that new prospects who search Enterprise licenses contact Gross sales. Be aware: There aren’t any minimal or most variety of customers for Enterprise plans.

Google supplies a comparability web page with an outline that compares legacy G Suite Fundamental and Enterprise plans to at the moment provided Enterprise Starter, Customary and Plus plans (Determine B). 

Determine B

Screenshot of

For present G Suite prospects, Google supplies an in depth comparability of G Suite Fundamental and Enterprise bundles to the three Google Workspace Enterprise plans.

Present prospects can both stay on a previous plan (e.g., G Suite Fundamental, Enterprise, or Enterprise) by the phrases of the plan or select to modify to a brand new Workspace plan. No adjustments to G Suite Training or Nonprofit plans have been introduced, aside from Google’s intent to “roll out Google Workspace to schooling and nonprofits over time.” 

The adjusted costs align Google Workspace pricing extra carefully with Microsoft 365. For instance, Microsoft lists pricing for his or her 365 Enterprise choices as:

  • Microsoft 365 Enterprise Fundamental: $5 per consumer, per thirty days
  • Microsoft 365 Enterprise Customary: $12.50 per consumer, per thirty days
  • Microsoft 365 Enterprise Premium: $20 per consumer per, month

The next evaluation compares key options of Enterprise Starter, Enterprise Customary, and Enterprise Plus plans with legacy G Suite Fundamental and Enterprise plans.

Person limits

The Google Workspace Enterprise plans all add one key constraint not beforehand current in prior G Suite plans: A most of 300 customers. If you happen to want greater than 300 consumer accounts, you will want an Enterprise plan. Microsoft equally units a restrict of 300 consumer accounts on their Microsoft 365 Enterprise plans.

Storage limits

Per consumer limits for Workspace Enterprise storage plan are:

  • 30 GB per consumer for Enterprise Starter
  • 2 TB per consumer for Enterprise Customary
  • 5 TB per consumer for Enterprise Plus

Limitless storage is now obtainable solely with Workspace Enterprise plans. 

Keep in mind that recordsdata in native Google codecs don’t depend towards a consumer’s storage limit–people might create as many Google Docs, Sheets, Slides, Drawings, Varieties, and Websites as desired. Recordsdata reminiscent of photographs (e.g., JPG, PNG), PDFs, Phrase, Excel, PowerPoint, and different codecs will depend towards storage limits.

Exterior sharing

Of the three Enterprise plans, solely Enterprise Plus provides an administrator the power to show off exterior file sharing. Traditionally, G Suite Fundamental and G Suite Enterprise each allowed an administrator to stop exterior file sharing. 

Google Meet recording

Enterprise Customary and Enterprise Plus add the power to document and save Google Meet video conferences. Whereas Google had made recording obtainable to G Suite customers in assist of COVID-19 work-from-home initiatives, recording had not been a regular advantage of both G Suite Fundamental or G Suite Enterprise plans.

The utmost variety of Google Meet individuals for the plans are:

  • 100 folks for Enterprise Starter
  • 150 folks for Enterprise Customary
  • 250 folks for Enterprise Plus

Google’s characteristic comparability web page lists a number of Meet options, reminiscent of polling and Q&A, breakout rooms, and attendance monitoring. All of those options require a Enterprise Customary or higher account.

eDiscovery and retention

Google Vault is the group’s providing to assist administrative eDiscovery and information retention. Solely Enterprise Plus contains Google Vault, though organizations on Starter and Customary might choose Vault as a paid add-on. Once I browsed by my provided pricing, Vault displayed a $5 per consumer, per thirty days add-on worth. Traditionally, the G Suite Marketing strategy included Google Vault.

How to decide on a brand new Google Workspace plan 

If you happen to’re a brand new buyer, your activity is comparatively easy. Outline your wants, then choose the plan that most closely fits the steadiness of your wants and your funds.

If you happen to’ve traditionally been a G Suite buyer, an administrator can register to the Admin console to entry account choices. To do that, register at https://admin.google.com, choose the three-horizontal line menu within the higher left nook, then select Billing and choose Get Extra Providers from the sub-menu. 

For present prospects, the Google Admin Get Extra Providers web page highlights obtainable Google Workspace plans (Determine C).

Determine C

Screenshot from Google Admin console with current plan in a box, along with available Google Workplace Business and Enterprise options.

The Google Admin console shows Google Workspace plan choices. This instance reveals plans for a G Suite Fundamental buyer, together with Google’s evaluation of whether or not the plan is an improve or downgrade.

The system additionally signifies whether or not the choice is likely to be thought-about an “improve” or “downgrade.” Choose any of the choices, and the system will show the small print of key options your account will both acquire or lose. Choose your possibility, deal with any recognized points, and observe any step-by-step directions to modify.

Find out how to replace G Suite Enterprise to a Google Workspace plan

Lately, I have been on the G Suite Marketing strategy, which was $12 per consumer, per thirty days. Here is how I thought-about the three new Workspace choices.

First, I might select to spend the identical quantity: $12 per consumer, per thirty days for Google Workspace Enterprise Customary (Determine D). 

Determine D

Screenshot of side-by-side columns for G Suite Business and Workspace Standard, with 4 features listed as downgrades: number of users, storage, Google Vault, and Security and compliance.

For my G Suite Enterprise account, the Admin console signifies that the plan with the identical pricing, $12 per consumer per thirty days, could be a downgrade. The Admin console additionally particulars the particular options that might change.

Google labels this a “downgrade,” since I’d be allowed fewer customers (300, not limitless), much less storage (2 TB per consumer, not limitless), and would lose Google Vault, entry to information areas, endpoint administration options, and extra.

Second, I might select to spend extra: $18 per consumer per thirty days for Google Workspace Enterprise Plus. Google additionally labels this a downgrade, since I’d be allowed fewer customers (once more, 300, not limitless) and fewer storage (5 TB per consumer, not limitless).

Third, I might select to spend much more: $20 per consumer, per thirty days for Google Workspace Enterprise Customary. That is the primary possibility that the Admin console labels an “improve,” since I hold the power so as to add limitless customers, limitless storage, and likewise acquire some safety controls.

Based on the Google Admin panel provided choices, I might:

  • pay the identical ($12 per consumer, per thirty days) for a downgrade of options;
  • pay $6 extra per consumer per thirty days ($18 per consumer, per thirty days) for much less of a downgrade; or
  • pay $eight extra per consumer per thirty days ($20 per consumer, per thirty days) for an improve.

For the document, I upgraded to Enterprise Customary, just because I worth entry to enterprise options for my writing and work. After all, organizations on different plans can have completely different issues and priorities.

Will probably be attention-grabbing to see the response of savvy IT adopters who chosen G Suite (or Google Apps) up to now exactly as a result of Google allowed an infinite variety of customers for all paid plans. Will these prospects select to pay extra? Or will they as an alternative see this as a chance to discover alternate options? Let me know what you consider the brand new Google Workspace plans and pricing–either within the feedback part beneath or on Twitter (@awolber).

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